Changing an ABR Rule

The ABR rule for a subcode in an account must be 1 of 2 options:

• 0 (this is a line item subcode and does not participate in budget pooling) or
• the same as the ABR rule on the 6-digit account

Use Screen 6 to check the 6-digit ABR Rule and Screen 41 to check the 10-digit (account + subcode) ABR Rule.

To change an ABR rule for an entire account, follow the same internal procedure, except only use the six digit account number instead of 10 digits (exclude the subcode).
See external and internal procedures for changing an ABR rule for a specific account and/or subcode.

External (Department) Procedure:

1. For the subcode that needs to be changed, the department should check on FRS screen 19 that the budget balance available (BBA) is 0.  If the BBA is not 0, submit an A1 to zero out that subcode.  In the long description of the A1 type, ‘correct ABR’.
2. Next, check that the BBA shows as zero then provide the Budget Office with the account number, subcode and ABR rule to use for the subcode. 

Budget can be reached at 486-6288 or Budget@uconn.edu

Budget Office Procedure:

1. When the Budget Office receives the department’s request to change the ABR rule, check FRS screen 19 to verify that the subcode to be changed actually has a 0 BBA.
2. If the BBA is 0, use FRS screen 35 and type in the 10 digit account number (account + subcode).  Tab down to the ABR rule line, change the number to the requested ABR rule and hit enter.

Updated: 7/28/08