FRS New Account Creates

Find the New Account Request Form on the Accounting website.
2L & 7L account numbers are assigned by budget.
All other accounts are assigned by Accounting.

1. Review form and determine the appropriate ledger.  Some forms will have a suggested or requested number, if this is the case, go to step 3.

2. Run the focexec ‘Mapping’ to look for the next available subsidiary ledger account number.  In FOCUS:  run ex mapping, then enter the department number when prompted.

3. Next search FRS for the account number.  Check the past two years.  If the account has not been used for that time period, it is probably safe to use the account number. This check is especially important when departments suggest using a particular account number.

4. Check FRS screen 6 attributes and complete the bottom section of the form.   Some boxes stay the same; some boxes don’t get filled in.  See highlighted forms - next pages.

5. When the form is completed bring 2L to the Accounting Office and 7L to Plant Funds.

******MATCH ACCOUNTS ARE PROCESSED DIFFERENTLY******

Updated: 7/21/08